Summary
WebEx Meetings – How to Secure Your Meeting (During a Meeting)
While hosting a WebEx Meeting via the WebEx Meetings application. the host can enable/disable features that will allow them to secure the meeting and avoid unnecessary disruptions. These measures are also aide in good web conferencing practices.
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Description: WebEx Meetings makes hosting an online meeting easy. You can schedule a meeting in advance or start one right away. When it's time to meet, you can present and collaborate with your team as if you're in the same room. While hosting a WebEx Meeting via the WebEx Meetings application, the host can enable/disable features that will allow them to secure and control the meeting to avoid unnecessary disruptions. These measures are also aide in good web conferencing practices.
How-to Steps:
- Under the Participants Tab
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- Enable: Mute on Entry
- Ensure participants are on mute as soon as they enter the meeting so that the main presenter can be uninterrupted upfront. If necessary, the user can unmute themselves at a later time or the meeting host can unmute them.
- Disable: Anyone Can Share
- Avoid unauthorized screen/application sharing by unchecking “Anyone Can Share”. If necessary, the host can designate specific users as presenters in the course of the meeting.
- Enable / Disable: Assigned Privileges
- Additional participant features can be enabled to disabled as needed.
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- Assigned Privileges – Communicate Tab
- If participants need to communicate, but are either muted or don’t have a mic, they could use the chat feature. Enable/Disable "participant can chat" options to allow participants to communicate privately with the host, presenter, and/or with other participants.Enable/Disable "publicly with everyone" to allow/prevent participants to communicate publicly with everyone in the meeting.
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- Assigned Privileges – Participants Tab
- Enable/Disable "annotate" to allow/prevent participants to draw on the digital whiteboard.Disable meeting option "share documents and control shared applications, web browser, or computer remotely" to prevent unauthorized file sharing and screen control.
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Lock Meeting & Video Features:
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- Enable: Lock meeting
- Once all the participants are in the meeting, the host can lock the meeting by clicking on the key icon.
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- Anyone trying to join after the meeting room has been locked will be placed in the lobby and will require authorization to enter the meeting.
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- Enable: Lock video view
- To avoid users being distracted by other participants, pin the video of the presenter for everyone in the meeting. Click on the thumb tack icon to access the lock video option.
- Participant Panel & Individual Options:
- If a participant is disruptive, there are several actions the host can take.
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- Right click on the user in the participant panel.
- Select Mute to mute their mic, or Stop Video to mute their camera.
- To eject a participant from the meeting, select Expel. If the room is locked, the user will not be able to return, unless authorized by the host.
Additional Information:
- Search or browse our online Knowledge Base
- Call the CCRI IT Help Desk at (401) 825-1112