How to Use Scheduling Assistant in Outlook Web

Description: Setting up meetings and booking conference rooms can be a breeze when you use the scheduling assistant in Outlook Web App, which is part of Microsoft Office 365. When you select your meeting attendees and conference room, the Scheduling Assistant displays suggested times based on availability on the date and time you selected. How-to Steps:

  1. In Outlook Web App, click the calendar icon on the left navigation.
  2. Click the down arrow next to the New and then select Meeting Request.  A new untitled meeting window appears.
  3. Enter the attendees in the TO field and the conference room you want to book under the Resources field.
  4. Enter the Start and End Times.
  5. Click the Scheduling Assistant tab to display the suggested times.
  6.  
    1. Uploaded Image (Thumbnail)
  7. Select a suggested time or make adjustments to your time and date to find a time that works for everyone.
    1. Note that it will display a red X on the people who are not available that day/time:
    2. Uploaded Image (Thumbnail)
       
  8. Click Send to send the meeting invitation.

Additional Information:

  • Search or browse our online Knowledge Base
  • Call the CCRI IT Help Desk at (401) 825-1112
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