Description: How to setup auto-reply messages in Outlook.
How-to Steps / Outlook Desktop App
- Open Outlook and in the top left of the window click "File" in the menu bar.
- Click "Automatic Replies".
- Select "Send automatic replies" and set the time range of when you want the replies to be sent. Alternatively you can leave "Only send during this time range" unchecked if you wish to manually turn off auto-replies.
- For outside emails/contacts you will need to click the "Outside My Organization" tab and set the reply for it. You can copy and paste the same reply from the other tab.
- Once complete, click "OK" and auto-replies will be enabled until the end time or when you manually disable it.
How-to Steps / Outlook Web
- Open up Outlook on your web browser and sign in if promoted.
- Click the Settings icon in the top right of the page. The icon will have a gear shape.
- This will open up the settings pane and at the bottom of that pane click "View all Outlook settings".
- Select the "Mail" tab in the left most pane then click "Automatic replies".
- Enable the "Automatic replies on" option and set the time range of when you want the replies to be sent. Alternatively you can leave "Send replies only during a time period" unchecked if you wish to manually turn off auto-replies.
Note: Outlook does not attach your signature when it sends automatic replies. If you have a signature, you might want to paste it below your message. If you don’t have one, learn how to add an email signature in Outlook.
Additional Information:
- Search or browse our online Knowledge Base
- Call the CCRI IT Help Desk at (401) 825-1112