How to Create a Sharepoint for Your Class

Description: Creating a class SharePoint will allow students and instructors to share documents with each other. To do this, the faculty member must first create a site/group within SharePoint. Then, after the SharePoint group is created, add students to the group through their CCRI Faculty email. After this is completed, instructors can share with either the whole class/group, or individual students. 

How-to Steps Part 1: Creating the SharePoint Group/Site

1. Navigate to the SharePoint application by logging into your Faculty/Staff webmail and selecting "SharePoint" from the App Launcher button in the top left.
2. Once in SharePoint, click on the "+ Create site" button as shown below:
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3. A new set of options will appear, select "Team site" which will then prompt you to enter a name and description. It is best to name your site the same as the course title and description of the course. 
   • This will also create a group email address, and site URL address. It is best to keep the privacy settings as "Private - only members can access this site" as this will allow only those you add in the later steps to access and view the site/group.
4. Once your configuration looks similar to the image below but tailored to fit your course information, click "Next"
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   • Be sure to change "Privacy Settings" to "Private - only members can access this site" if it is not set to that option already. 
5. The next screen will be where you can add other Faculty/Staff domain@ccri.edu emails as additional owners or members. Please note that you cannot add Student domain@my.ccri.edu emails at this step. This will come later in the tutorial. If you try to add student emails at this step it will give you the error below: 
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How-to Steps Part 2: Adding Students to SharePoint Group/Site

1. Navigate back to your faculty outlook email.
2. Within Outlook on the left side, scroll until you get to the "Groups" section.
   • Note: There may be a delay before your new group shows up in this list. Additionally, you may have to click the "More" option to view the new group. 
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3. Click on the new group/site you have created in Part 1. This will open the group/site within Outlook.
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4. Click on the group's name (not the email) to open the group properties page.
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5. Click on "Members" to add your students to the group/site. 
   • Note: Students will be listed as "Guest" under their name as they are on a different tenant (@my.ccri.edu) than faculty and staff (@ccri.edu). 

How-to Steps Part 3: Adding and Sharing Files to Members in the Group/Site

1. Navigate to the OneDrive application by logging into your Faculty/Staff webmail and selecting "OneDrive" from the App Launcher button in the top left.
2. Upload any files that you wish to share with the group/site you created in Part 1. 
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3. Right click on the uploaded document(s) and select "Share".
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4. Select either the entire group/site you created in Part 1, or select specific students if needed. 
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   • "Can edit" allows anyone the file is shared to to make changes to the file.
   • "Can view" only allows anyone the file is shared with to view but not make changes. 

Additional Information:

• Search or browse our online Knowledge Base
• Call the CCRI IT Help Desk at (401) 825-1112