Request a Shared Calendar

Description: Calendar sharing isn't limited to the default Calendar folder that is created in all Outlook profiles. You can create additional calendar folders and choose which of those folders to share. For example, you can create a calendar folder for a specific project and share it with your co-workers. Optionally, you can grant them permission to modify the events and appointments in the calendar.

See the video below for visual steps on how to share a calendar in Outlook:

How-to Steps: Share your Outlook calendar in Outlook Classic

  1. From your Calendar folder, on the Home menu, select Share Calendar.

  2. Choose the calendar you want to share from the drop-down menu.

  3. In the Calendar Properties dialog box, click Add.

  4. You can search for people from your address book or type in their email addresses in the Add box. When you're done adding names in the Add Users dialog box, click OK.

  5. Back in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then click OK.

  6. The person you've shared your calendar with will receive a sharing invitation by email.

  7. Once the recipient clicks Accept, they'll see your shared calendar in their calendar list.

 

How-to steps: Stop sharing your calendar

At any time you can revoke access to your calendar. Note that it may take a while for Microsoft 365 and the user's Outlook to sync and remove the view to your calendar.

  1. Click Calendar.

  2. Click Home > Calendar Permissions.

  3. On the Permissions tab, click the user's name and then choose Remove.

  4. Click OK.

How to View a Shared Calendar in Outlook

  1. First, open Outlook and click on the calendar icon on the bottom, as shown below:

  2. Next, right-click on the "Other Calendars" option to bring up the shortcut menu. Select "Add calendar", then select "Open Shared Calendar", as shown below:

  3. In the "Open a Shared Calendar" window, enter the name of the calendar in the text box or click "Name" to choose one and click "Ok".

You should now be able to view the shared calendar through Outlook.

Additional Information:

  • Search or browse our online Knowledge Base
  • Call the CCRI IT Help Desk at (401) 825-1112