WebEx Meetings - Scheduling Permissions / Outlook Delegate Access

Webex Meetings: Allow Someone to Schedule Webex Meetings on Your Behalf in Microsoft Outlook Using the Webex Meetings Outlook Plug-in. This article will cover:

  • Assign a Delegate on the Webex Site
  • Set scheduling permissions in Microsoft Outlook
  • Schedule, Manage, and Start a Meeting for Another Host
  1. Assign a Delegate on the WebEx Site
    1. Navigate to https://ccri.webex.com and login with your CCRI credentials, then select MY WEBEX.
    2. On the left navigation bar, go to Preferences > Scheduling Options.
    3. In the Scheduling permission text box, enter the email addresses of the hosts you want to give scheduling permission.
    4. Select Save at the bottom of the Preferences page.
       
  2. Set scheduling permissions in Microsoft Outlook
    1. In the hosts Outlook application, go to FILE > ACCOUNT SETTINGS > DELEGATE ACCESS.
    2. Select ADD and find the name of the person you wish to add as a meeting delegate.

    3. In the Calendar field, select EDITOR and select OK.

       
  3. Schedule, Manage, and Start a Meeting for Another Host
    1. From Microsoft Outlook on the delegates computer, go to File > Open & Export > Other User's Folder.
    2. Type the name of the host or select Name to select the actual host's name
    3. Select Calendar in the Folder type list and select OK.
    4. Select the host’s calendar & schedule a Webex Meeting.

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