What is a Shared Calendar?
Shared calendars are Outlook calendars that multiple users can access simultaneously. Events added to a shared calendar are visible to all users of the calendar.
Who Can Share or Access a Shared Calendar?
Any users who have been granted access to the calendar by the calendar's owner can add it to their Outlook.
Any user with "Owner" permissions on a calendar can share the calendar with another person.
Adding Users to Your Shared Calendar Using the Outlook App
1. From the inbox of Outlook, click the calendar button in the bottom left.
2. Right-click on a calendar that you have access to, and are an owner of. Select "Properties".
3. Select the "Permissions" tab.
4. Here, a list of all users with access to the calendar and their permission level is shown. After clicking on a user in the list, you can use the Permissions options below to change their permissions on the calendar. Click "Add" to give a new user permissions to access the shared calendar.
5. Search for the user you would like to add, then either double-click their name or click "Add" in the bottom left. Click "OK".
6. Back on the user access list, adjust the user's permissions as necessary, then click "Apply", then "OK". The new user now has access to the shared calendar. See Adding a Shared Calendar to Your Outlook for instructions on how the new user can add the calendar to their Outlook.
Additional Information:
- Search or browse our online Knowledge Base
- Call the CCRI IT Help Desk at (401) 825-1112