Create Lecture Recordings with Microsoft Stream

Microsoft Stream is a powerful media tool for recording, editing, storing, and sharing video content within CCRI’s Microsoft 365 environment. It now includes enhanced editing tools, AI-driven features, and improved sharing workflows. Follow these steps to record a lecture and make it available to your students in Blackboard.

Step 1: Access Microsoft Stream

1. Go toMyCCRI, sign in to CCRI Email.   

2. From the Microsoft 365 App Launcher (waffle icon), select Stream.

   • If Stream isn’t listed, click More Apps to find it.

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   • Alternatively go to the Stream start page at https://stream.office.com 

Step 2: Start a New Recording

1. On the Stream homepage, click Create > Record screen or video. This will open the camera.

2. You’ll now have access to new recording tools such as filters, stickers, and background options. Explore these enhancements before beginning.

Step 3: Set Up Your Recording

• A window will open for you to select your preferred camera (optional), and microphone. 

  

  Select What to Record:  

• You can choose record your screen, web cam, or both. To record your screen, choose Entire screen, Window, or Browser tab from the sharing options. 
• In this example we will be showing how to record using the tab sharing. 

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  Configure your settings in the pop-up window and select Share to confirm your selection.

  NOTE: In this example, we are narrating PowerPoint slides, make sure the tab with the desired presentation content (in this case the PPT) is selected. If you prefer to select “entire screen” you may need to adjust permissions in your operating system preferences. It is recommended that you choose the browser tab option. Selecting 'entire screen' is not recommended after our testing. 

  Devices: Select your camera and microphone (if needed).  

• When prompted by your browser, select Allow to enable your camera and microphone. See this article for more information on how to enable or troubleshoot your camera.

• Recording Type: Choose what to record entire screen, window, or browser tab.

  • For best results, choose Browser Tab.

  • If selecting "Entire screen", check browser permissions in your system preferences.

Once ready, click Share in the browser recording pop-up.

Step 4: Record Your Lecture

1. Click Start Recording.

2. Narrate your lecture clearly. Use Pause if needed.

3. Click Stop Sharing to end the session.

Step 5: Review & Save Your Recording

1. Preview your recording in the Stream tab.

2. Use the edit tools (trim, split, merge, add background music) if needed.

3. If satisfied, click Finish to upload. Otherwise, select Back to re-record

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Step 6: Add Video Details & Accessibility Settings

• The Stream interface will automatically open. Enter a Title and Description.

  

  • Captions/Transcripts: Generate the auto captioning feature by first clicking on Video Settings_ Captions/Transcripts and choose English and then make sure English is toggled on and then click on  Generate.

    NOTE: sometimes the captions get generated automatically when the project is small.  

    

    PLEASE NOTE: For large media files, caption generation could take several minutes. No need to wait until captions are generated to proceed with sharing. Check back to review the captioning later to ensure the cc button is present and the captions were generated successfully. If you find typos or errors, you can fix words directly within the transcript which you can find next to the video. You can edit captions directly in the transcript panel.

    

  • Noise Suppression, Chapters, and Thumbnail Picker to enhance clarity and navigation.

Step 7: Share Your Video with CCRI Students

IMPORTANT: CCRI students are on a separate Microsoft tenant. To ensure students can view the video:

1. Click Share > Manage Access.

2. Click + People or Groups, and add:

   • Student_Guests@ccri.edu (Required for student visibility)

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People at CCRI with the link (Recommended for broader internal CCRI faculty/staff access)

• Click on "Share", then select "Share" again from the drop-down.

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  • Click the cog/ gear (settings) icon

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  • Under "Who can view", select "People at CCRI", then click "Apply".

    

1. After permissions are added successfully, click Share again and then click the </> Embed tab

   

   • Click Copy embed code to copy the HTML needed for embedding into Blackboard

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   • Or, alternatively (if not embedding) select Copy Link for direct sharing instead

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✅ Embedding Your Video in Blackboard is now supported if the video is shared with Student_Guests

Faculty should:

• Go to the desired course content area

• Select Build Content > Item

• Click the <> Source button in the content editor

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• Paste the Stream embed code and then select, Save

• Finally select Submit

NOTE: Students will be prompted to log in with their CCRI credentials to view the video.

Step 8: Post to Blackboard (Link Option)

1. Log in to Blackboard.

2. Go to your course > desired content area > click Build Content > Web Link.

3. Paste the copied Stream link and add a name/description.

4. Submit and verify functionality by clicking the new item.

5. Locate the new content item at the bottom of the page and launch it by clicking on it to double check functionality.

   

   

   

NOTE: Students will be prompted to authenticate O365 and will need to enter their CCRI credentials to order view the video file within their Stream app. 

✅ Tips for Success

• Record in a quiet space with good lighting.

• Use the new editing and enhancement tools for professional-quality content.

• Keep narration focused and clear.

• Always share with Student_Guests before linking or embedding in Blackboard.

• Preview and edit captions to ensure accuracy.

• Monitor engagement using Stream analytics after publishing.

For additional help or to schedule a consultation, contact Online Learning and Technology through our OLT Service Portal.

Microsoft Stream Workshops | Stream Support