How to Record a Lecture Using Microsoft Stream
Microsoft Stream is a powerful media tool for recording, storing, and sharing video content within CCRI’s Microsoft 365 environment. Follow these steps to record a lecture and make it available to your students as Blackboard content.
Step 1: Access Microsoft Stream
Log in to your CCRI Microsoft 365 account by going to http://my.ccri.edu/ and click on CCRI Email.
From the Microsoft 365 app launcher (waffle icon in the top-left corner), select Stream. If you do not see Stream in the list, click More Apps and find it there.
Step 2: Start a New Recording
On the Microsoft Stream homepage, go to Create New and select Screen Recording in the top navigation bar.
From the drop-down menu, select Record screen or video.
Step 3: Set Up Your Recording
Choose Recording Device:
- Ensure your camera, microphone, and screen (if needed) are connected and properly configured. Close out any unwanted open windows or programs and silence all notifications.
A window will open for you to select your preferred camera (optional), and microphone.
Select What to Record:
- You can choose record your screen, web cam, or both. To record your screen, choose Entire screen, Window, or Browser tab from the sharing options.
- In this example we will be showing how to record using the tab sharing.
Configure your settings in the pop-up window and select Share to confirm your selection.
NOTE: In this example, we are narrating PowerPoint slides, make sure the tab with the desired presentation content (in this case the PPT) is selected. If you prefer to select “entire screen” you may need to adjust permissions in your operating system preferences. It is recommended that you choose the browser tab option. Selecting 'entire screen' is not recommended after our testing.
Step 4: Record Your Lecture
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Once you have selected your recording settings it’s time to begin recording. Click the Start Screen Recording button to start the recording.
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If you are not there already, choose the desired screen capture space (in this case, chrome tab with the ppt file) and after the three-beep cue, begin the voice narration. Deliver your lecture, ensuring that your microphone is capturing your voice clearly.
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Use the Pause button if you need to take a break during the recording.
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When finished, click Stop Sharing found at the top (below the bookmarks bar).
Step 5: Review and Save Your Recording
After stopping the recording, a preview of the audio/video will appear on the open Stream tab (toggle over to this tab if not automatically prompted).
Review the recording to ensure quality and accuracy. You may also choose to "Record More" or use the editing tools along the bottom of the preview frame (optional).
If satisfied, click Finish to save your video. If not, you can select Back, to delete and re-record.
Step 6: Add Details to Your Video
After selecting Finish, your recording will upload automatically to Stream.
The Stream interface will automatically open. Enter a Title and Description.
Accessibility Compliance
New accessibility compliance rules require that all video content be captioned to ensure equal access for all students. Microsoft Stream offers an automatic captioning feature, which can generate captions for your video. Including captions not only meets compliance requirements but also improves the overall learning experience for students.
Add captioning by selecting Video Settings (if not already open).
Generate the auto captioning feature by first clicking on Video Settings_ Captions/Transcripts and choose English and then make sure English is toggled on and then click on Generate.
NOTE: sometimes the captions get generated automatically when the project is small.
PLEASE NOTE: For large media files, caption generation could take several minutes. No need to wait until captions are generated to proceed with sharing. Check back to review the captioning later to ensure the cc button is present and the captions were generated successfully. If you find typos or errors, you can fix words directly within the transcript which you can find next to the video.
Step 7: Share Your Lecture with CCRI Students and Others
By default, videos are private. Use the "Share" settings to grant access to specific individuals or groups. To set permissions, click the Share_Manage Access_Start Sharing
IMPORTANT NOTE: CCRI Students are not on the same Microsoft tenant as CCRI faculty/staff so you will need to add the Student_Guests group to any videos you will be posting for students to view in Blackboard.
Enter Student_Guests in the field and any other person or group you would like to share with (i.e. co-instructors or department SharePoint groups etc.). 
Once permissions are set, click on Share button again and select Copy the Link to add later to your Blackboard course.
IMPORTANT NOTE: Sharing the Embed Code will not be an option when sharing with the Student_Guests group. Only the shared link will work due to CCRI’s Microsoft global tenant restrictions.
Step 7: Add the Copied Link to the Blackboard Content
Log on to https://blackboard.ccri.edu/ and navigate to the course and to the desired content area then choose Build Content_Web Link from the menu (alternatively, you can select Item).
Enter the Name in the name field and Paste Link in the URL field, enter a description in the text editor (optional) and then select Submit.
Locate the new content item at the bottom of the page and launch it by clicking on it to double check functionality.
NOTE: Students will be prompted to authenticate O365 and will need to enter their CCRI credentials to order view the video file within their Stream app.
Tips for a Successful Recording